Supporting Position Management using HR Analytics

by Ramesh Ponaganti

What is PeopleSoft Position Management?

Position Management is functionality that is part of the PeopleSoft Human Resources Management System (HRMS). The system is in place in order to track positions, do trend analysis and provide information about the workforce. PeopleSoft users can use 'Full', 'Partial' or 'No Position Management'.

A Position is like a chair. We can assign a title and a set of responsibilities to that chair.
Any person who occupies the chair inherits those attributes/responsibilities. The person who occupies the chair is called “Incumbent” of the position.
The advantage of using a Position is that you can define the jobs in your organization without having employees in them. You do not need to redefine the responsibilities for the replacement when the Incumbent/Person leaves your organization.
You can define a 'Reports To Position (Supervisor)' in similar way. This designation will carry the appropriate supervisor responsibilities. It is nothing but a 'Position Reports to Another Position (Supervisor)' in the Position Management system.

What is Oracle HR Analytics?

Oracle Human Resources Analytics provides organizations detailed analysis on HR programs and workforce performance. It integrates critical data from across the enterprise value chain transforming silos of information into relevant, timely, and actionable insight. Oracle offers wide variety of HR solutions across the following areas using ERP systems such as PeopleSoft and Oracle E-Business Suite (EBS). [This integration can also be achieved through Oracle's Universal Adaptors]

Workforce
Payroll
Recruitment
Absence Management
Learning Management

Common Business Needs for Position Management

'Position' drives everything and following list includes some common business questions. All the reporting requirements will directly or indirectly use the Positions.

The organizations using PeopleSoft and Position Management will have the following needs in their reporting system.

Incumbent: Who is sitting on the Position?
What are the vacant Positions?
Who (Position) reports to who (Position)?
Supervisor (Reports To) hierarchy using the Positions.
Manager/Supervisor security using the Positions.

How to Support Position Management using Oracle HR Analytics?

Position Management can be fully utilized after deploying the Oracle HR Analytics (BI Applications) with required extensions and customizations. See examples below.

Real Position Hierarchy
Security using Real Position Reporting structure.
Change Capture to track “Reports To” Position Incumbent changes

The above high-level architecture diagram provides how the Position Management can be supported using Oracle BI Applications - HR Analytics.

Ramesh Ponaganti is Business Intelligence Architect at KPI Partners. He has specialized in the Oracle BI Applications and his work has been recognized with an Oracle Excellence Award. Check out Ramesh's blog at KPIPartners.com.